Shared Governance Officers’ Job Descriptions, Funding & Bylaws

Do any organizations create job descriptions for their shared governance officers? How many organizations support their shared governance programs with a cost center or fund? How many organizations use their bylaws to support both?
(Originally posted April 29, 2014)

9 thoughts on “Shared Governance Officers’ Job Descriptions, Funding & Bylaws

  1. Kim Hitchings

    At my academic, community Magnet hospital, we designate a portion of an FTE within individual unit budgets to support Shared Governance activities.

  2. Laura Hailes (SG Lead in Nottingham, UK)

    At our organisation I am employed (RN) to be the lead for all Shared Govrenance activities whilst we implement the structure (title; Project Lead). We’re currently looking to employ two more staff members into this post to ensure our areas get enough support in implementing the leadership model (-we have a large organisation on 3 campuses and around 6,000 Nursing staff). We’re looking to create a job description for this role (mine doesn’t have one at present) and are keen to encorporate clinical RN job specs into this too, not just project lead role specs – as we recgonise that in order to lead Shared Governance from the bottom up, this person needs to be clinically relevent.
    Funding for these roles are still to be finalised, but likely to come from our hospital-wide change programme budget.
    Not too sure what you mean by by-laws, but this isn’t something which supports our steer and Shared Governance programme – our support comes from our Director of Nursing and our Nursing and Midwifery strategy plans.

    1. Sandy

      Hi Laura
      I too am a shared governance coordinator at Beaumont Hospital in Royal Oak Michigan, USA. I would very much like to discuss job description, work flow and responsibilities with anyone in same position. At our hospital our shared governance council started in January of 2015-for which I was the Chair of the Education and Research council, and in January of 2016 we (the council chairs) determined a need for a coordinator. I currently work in my original position as a staff RN in the CICU (Cardiac Intensive Care Unit) 2-12 hour shifts a week and then devote 12 hours a week to shared governance. We do have a budget that allows for meeting attendance and council work.

  3. Stacey Brull

    A percentage of time is budgeted for each unit to use for meetings, training and orientation. It is budgeted at the unit level. We do not have one person dedicated to shared governance. Activities and responsibilities are on all job descriptions (staff and leadership) so everyone is accountable. Outcomes are measured through our strategic plan. Stacey

  4. majeda Afeef

    In my organization, we don’t have dedicated nurse for shared governance. The budget and support for time allocation and other needs for meetings, projects completion, etc are done at the unit level in addition to departmental level for higher level activities. Supporting and involvement in shared governance is added to all job descriptions for nurses and managers; this was done in order to make shared governance a culture, so every one knows this is the way we are doing our work.
    Guidance and support are provided by the nursing administration and also unitizing experts.

  5. Katherine Pischke-Winn

    At my hospital (University of Chicago Medicine), part of my role as Magnet Program Director is to guide/mentor the three staff nurse tri-chair leads in their work. We have approximately 2,200 RNs of which 7.2 FTEs sits in the Magnet cost center to support off-unit paid time for the chairs of unit-based councils, local practice councils, quality and skin care staff nurse work, and the five house-wide councils staff nurses sit on. Unit budgets absorb the staff nurse time (except for the chair and co-chair which the Magnet budget supports) for unit-based council meetings and project work. In our collective bargaining environment, we don’t “vote” for our three staff nurse leads, nor do we call them “officers.” However, the Magnet cost center supports their time off the unit at an average of 12 hours per week for the three years they are the tri-chairs for their shared governance work. We have charters (not bylaws) for all of our councils and I’m drafting “guidelines” for the staff nurse tri-chairs, not “job descriptions.”

    FYI. With our collective bargaining organization (NNU), I run every document draft (charter, guideline, etc) through a CNO and legal review.

    Hope this helps.
    Kathy P-W

  6. Vicki George

    When I consult with organizations on their shared governance structure I always have the design team calculate the cost of the time for the clinical nurses and build the business case for their work before presenting to any stakeholder groups. For example, if an organization prevents one HAPU on one unit due to system, organization-wide or unit-based shared governance, clinical nurses review of the data and peer review. It could save the organization 63,000 plus dollars, and that is more than enough to pay for their shared governance protected time. If any organization decides for a President of the nursing staff in their design work, then that position is budgeted as an FTE and included in the yearly budgeting process.

    In my opinion, bylaws are not optional as it is the bylaws presented eventually to the board of trustees that guarantees the nurse’s right to organizational autonomy and the decision-making authority to drive clinical practice excellence. Bylaws demonstrate sustainability over time regardless of the turnover in management. For example, there is not a group of MDs in this country that I know of that does not have a set of bylaws sanctioned by the board of trustees that gives them control of the practice of medicine. Why would nursing or any other professional discipline for that matter be given anything less?

  7. Ahmad Abu Jaber

    Hi every one
    am a shared governance coordinator at security forces hospital Dammam , KSA. I would very much like to discuss job description, work flow and responsibilities with anyone in same position.

  8. Alicia Czarnecki

    I am trying to get shared governance in my outpatient cancer center area that has been traditionally run by only MD’s. I would love advice about designing bylaws and guidelines for the committee. I am in the Chicago area and would be available by phone or email for some helpful hints. I definitely do not want to recreate the wheel on this but would love to hear how your organizations run things. Thanks.


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